StateView Grant Administration

Cap on IDCs for Sub-Awardees

Effective July 1, 2006, pursuant to Program Announcement 06-010, the maximum allowable overhead recovery is 15%.

The rate change is applicable to all new awards (Requests For Assistance, or RFA’s) and Requests for Continued Assistance (RCA’s) issued on or after July 1, 2006. Consistent with current overhead recovery policies and award agreement terms, the maximum overhead requirement will apply both to the award issued to the Recipient’s institution and to any subcontracts that are issued by the institution in the performance of the award.

The rate change was made by the AV Board of Directors in response to constraints in federal funding and resulting cost-reduction mandates from the federal agency that funds AmericaView.

Requests for Changes in PI Leadership within a StateView

Policy adopted by the AV Board in 2010

The procedure to handle changes in the PI within the lead institution for a StateView is for (1) an authorized officer from the lead institution’s administrative office responsible for grant administration (e.g., grants and contracts office or office of sponsored programs) to provide a letter authorizing the change in PI and (2) the new PI and outgoing PI (if possible) to provide a clear explanation and rationale for the change, including any reasonably anticipated changes in operational management and objectives for the coming year, plus a CV for the new PI, to the extent possible, within thirty days prior to the official change. The AV Board of Directors will vote to recommend this change for final approval by the full membership. Reasons for non-acceptance will be communicated back to the lead institution with recommendations for subsequent requests for change.

Request for Changes in Lead Institution for a StateView

Policy adopted by the AV Board in 2010

The procedure to handle member (lead) institution changes in a StateView is for the original member (lead institution) to resign and the new academic institution that is a part of a state consortium (either existing or new) to apply for membership at the same time. If the proposed new lead intends to keep the state consortium essentially intact, the new member will provide to the Board a two to three page document that states the overall goals, expected operational management of the consortium and objectives for the coming year plus a CV for the new PI and a support letter from the new institution expressing willingness to handle sub-awards and the 15% IDC limitation. Ideally, support letters from other state consortium members should also be submitted. If the new member intends to make significant revisions or reconstitute the state consortium, the proposed new member should submit a full RFA. The Board of Directors retains the right to require a proposed new member who has submitted an abbreviated application to submit a full RFA. Approval of the change in the lead institution (Member) will be by the full membership.

If an existing member has effectively ceased to act as the lead of a state consortium or otherwise fails to meet requirements for membership, but declines to submit a resignation, the Board of Directors will proceed with the Bylaw designated process to remove the member.

Publication Requirements

Requirements for Acknowledgement, Publication, and Copy Provision for Research Articles Funded through AV’s NLRSEORA grant from the USGS

a. Acknowledgement of Support

Recipient is responsible for assuring that an acknowledgment of USGS support:

  1. is made in any publication (including World Wide Web pages) of any material based on or developed under this Agreement, in the following terms:

This material is based upon work supported by the U.S. Geological Survey under Grant/Cooperative Agreement No. G18AP00077.

  1. is orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.

b. Disclaimer

Recipient is responsible for assuring that every publication of material (including World Wide Web pages) based on or developed under this Agreement, contains the following disclaimer:

The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Geological Survey.  Mention of trade names or commercial products does not constitute their endorsement by the U.S. Geological Survey.

c. Publication

Publication of the results of any project carried out under this assistance award is authorized in professional journals, trade magazines, or may be made by the USGS.  Such manuscripts or publications submitted to journals or professional publications for publication shall be accompanied by the following notation:

This manuscript is submitted for publication with the understanding that the United States Government is authorized to reproduce and distribute reprints for Governmental purposes.

d. Copies for USGS

Recipient is responsible for assuring that the USGS Project Office is provided a digital version, preferably as a MS Word DOCx file, of every accepted manuscript upon acceptance for publication by the journal.

e. Department of the Interior Requirements

Two copies of each publication produced under a Grant or Cooperative Agreement shall be sent to the Natural Resources Library with a transmittal that identifies the sender and the publication.  The address of the library is:

U.S. Department of the Interior
Natural Resources Library
Division of Information and Library Services
Gifts and Exchange Section
18th and C Streets, NW
Washington, DC 20240

Funds Realignment

Should a StateView encounter issues that require funds realignment, two scenarios are possible:

  1. If the amount to be realigned is ten percent (10%) or less of the total annual funding level, the Principal Investigator may realign those funds without notifying the AmericaView staff or Board of Directors. The realignment must support the stated objectives of the funding grant and may not used for capital equipment purchases.
  2. If the total realignment amount is greater than ten percent (10%) of the total annual funding level, the Principal Investigator must prepare a formal statement indicating why the realignment is necessary, the goals of the new work to be funded, how that work supports the funding grant objectives, and a summary budget and justification of the realigned funds. The statement should be submitted to the AmericaView Executive Director. Realignment of funds greater than ten percent may not happen later than eight weeks prior to the end of the stated grant period.